Moving an office may be a difficult process for a company without experience, personnel, or time. Not only is there physical labor, but there are other duties that must be completed behind the scenes, such as changing phone numbers, updating social networking sites, and more. This page contains guidelines to help you make your transfer easier!


What to do after the move

Take some time to explore your new office space and familiarize yourself with the layout. It will help you feel more comfortable and productive in your new environment. Introduce yourself to your new co-workers. If you didn’t have a chance to meet everyone during the move, take some time to introduce yourself and get to know the people you’ll be working with.
Make sure everything is where you want it to be so you can be productive from day one. Next, get acclimated to the new schedule. If there are any changes to the daily schedule, make sure you know what they are so you can adjust accordingly. Finally, be patient as everyone adjusts to the new office space. It may take some time for everyone to adjust to their new circumstances, so be patient and understanding throughout this time.

Organizing your desk

If you’re like most people, your desk is probably cluttered with papers, pens, and other office supplies. So here are some pointers to get you to begin:

  • Start by sorting through all of the papers on your desk. Throw away any that you don’t need and file the rest.
  • Next, go through your desk drawer. Get rid of whatever you don’t need and organize the remainder.
  • Finally, organize your office supplies. Put pens and pencils in a cup or container, and put any other stores you regularly use in an easily accessible place.

Things to keep in mind before moving

  • It is important to inventory everything that needs to be moved before the big day. It will help you stay organized and know what needs to be packed up and transported.
  • To avoid being pressed for time on moving day, start packing your belongings a few weeks in advance. Make sure to pack everything tightly to prevent any damage during transportation.
  • To make it simple to locate items once you arrive at your new office, identify each box with its contents. You’ll end up saving a tonne of time and aggravation.
  • If you’re not using a professional packing & moving company, arrange for enough vehicles to transport all of your things safely. You don’t want anything getting left behind or lost in the move.
  • Once you arrive at your new office, take some time to plan out where everything will go. This will assist you to get fixed fast and start being effective as soon as possible.

A day in the life during a move

Wake up early on moving day and have a healthy breakfast to get your energy levels up. If you have time before the move, pack up any personal belongings you want to take with you to the new office. On the day of the move, arrive at your current office early to help with the packing and moving process.
Once everything is packed up, help carry boxes and furniture to the moving truck. After everything is loaded, head to the new office and help unload everything. Once everything is in place, take a break and explore your new surroundings. Congratulations! You’ve successfully moved to a new office!

People to contact during or after a move

If you’re planning on moving your office, there are a few people you’ll need to contact to make the process go smoothly. Here’s a list of who to get in touch with during or after an office move:

  • The building owner or manager. If renting office space, you’ll need to let the building owner or manager know about your moving plans. They may have some requirements or restrictions you need to be aware of.
  • Your insurance company. You’ll need to update your business insurance policy to reflect your new address.
  • Your internet and phone service providers. You’ll need to contact your internet and phone service providers to have them disconnect and reconnect service at your new office.
  • The utility company. You’ll need to contact the utility company to have them disconnect and reconnect the service at your new office.
  • Your landlords/property management company. If you’re shifting out of a leased area, you’ll need to notify your owner or property Management Company so that they can make arrangements to return your security deposit.
  • Your employees! Make sure to inform your employees about the upcoming move and give them plenty.

Moving during winter vs summer

If you’re moving during the winter

  • Plan and give yourself plenty of time to pack. This will minimize stress and help ensure you don’t forget anything important.
  • Be sure to outfit warmly and in coatings on moving days. You’ll expend a lot of time outdoors, so staying comfortable is essential.
  • Make sure you plan to keep your new space organized.

If you’re moving during the summer

  • Try to plan your move for early sunrise or sunset to avoid the day’s heat.
  • Be sure to stay hydrated by drinking plenty of water. Moving is strenuous work, so it’s essential to stay properly hydrated.
  • Take benefit of the warmer weather by opening windows and ventilating your new space as much as possible.

It will help eliminate any stuffy air and make your new office feel more comfortable.


We hope that these office move instructions for employees have been helpful! If you have any queries or concerns, please feel free to visit, or you can contact us at 828 282 7356. We want you to enjoy all that life has to offer in your new office space!


Please enter your comment!
Please enter your name here